Privacy Policy - Liberty Running Club

This policy describes how Liberty Running Club ("we," "our," or "us") handles information when you use our website and related services, including when you sign in with your Liberty University email address and create a profile.

Information we collect

Email address — When you sign in, we collect the email you provide (we expect a @liberty.edu address for sign-in).
Profile information — Your first name, last name, state of origin, graduation year, and academic level (undergraduate/graduate) when you set up or update your profile.
Session and security data — We use cookies and similar technologies to keep you signed in and to protect the site (for example, session identifiers managed by our authentication layer). A hashed password is stored when you set a password for your account.
Content you submit — If you contact us or use features that accept input, we process that information as needed to respond or operate the feature.
Activity logs — Profile changes (name, state, academic level) are logged and visible to administrators. Administrative actions across the site are also logged for accountability and security.

Newsletter and email delivery

We use your email address to send transactional messages (such as login verification codes) and, where you are part of our community outreach, club updates and newsletters. Transactional and newsletter email is delivered using Resend, a third-party email service provider.

When we process data through Resend, Resend may process certain technical and delivery-related data as described in their own policy. You can read Resend's privacy policy here: https://resend.com/legal/privacy-policy.

You can unsubscribe from club emails and newsletters at any time using the unsubscribe link in any email we send.

Alumni Newsletter Signup

When you sign up for our alumni newsletter, we collect your first name, last name, and email address. This information is stored in our database and added to our alumni email list via Resend.

We use this information to send you alumni-specific updates, event invitations, and club news. You can unsubscribe from alumni emails at any time using the unsubscribe link in any email we send.

Who can see your data

Your profile information (name, state, graduation year, academic level) is visible to club leaders and administrators for safety and organizational purposes. This information may also be displayed publicly in aggregate form, such as on our "Where We're From" map and team rosters.

Club leaders and administrators may access your account information as needed to operate the club, maintain the website, and ensure the safety of all members. Your data is not shared with third parties except as described in this policy (e.g., Resend for email delivery).

How we use your information

To verify your identity, authenticate logins, and maintain your account session.
To display member profiles (name, state, graduation year, academic level) for club purposes such as our "Where We're From" map and team rosters.
To send club communications and newsletters you would reasonably expect as a member or subscriber.
To improve the website, respond to inquiries, and keep the service secure.
To maintain audit logs of administrative actions and profile changes for security and accountability.

Your data and choices

You can view and update your profile information at any time through your settings page. You may also delete your profile data by using the delete option on the settings page or by contacting us through our contact page.

Retention

We retain your profile information for as long as your account is active. Login verification codes are short-lived and deleted automatically. Audit logs and profile change records are retained indefinitely for security and accountability purposes.

Contact

For privacy-related questions, reach out through our contact page.